CAPRI provides a discount on your premium for holding Safety Committee Meetings on no less than a quarterly basis with minutes of the meetings sent to CAPRI within 30 days of the date of the meeting.
You can send your Safety Committee Minutes to CAPRI by completing this form:
Or, you can send the Minutes via email to:
Why do we have Safety Committees?
An effective Safety Committee is an essential part of any employer's loss prevention program and is a CAPRI requirement.
The goal of the Safety Committee should be to facilitate a safe workplace. Districts should have objectives that guide the committee towards their goals which should include motivating, educating, and training at all levels to identify, reduce, and avoid hazards. Safety should be incorporated into every aspect of the District and create a culture where each person is responsible for the safety of themself and others.
California Labor Code §6401.7, promulgated by Cal/OSHA, established an Injury Illness Prevention Program (IIPP) standard. All employers are required to develop and implement a written IIPP that, at minimum, provide for the following elements: (i) Identification of person(s) responsible for implementing the program, (ii) Establishment of a system to identify and evaluate workplace hazards, including scheduled and periodic inspections to identify unsafe conditions and work practices, (iii) Methods and procedures to correct unsafe or unhealthy conditions and work practices in a timely manner, (iv) Training program(s) to instruct employees in safe/healthy work practices and the hazards specific to each employee’s job assignment, (v) System(s) for communicating to employees on workplace safety/health matters, including provisions that encourage employees to report hazards without fear of reprisal, (vi) System(s) for ensuring employee compliance with safe work practices, which may include disciplinary measures.
All employers, with some exceptions for “small” and “low hazard” employers, are required to keep documentation and records associated with implementing and maintaining the IIPP. Notably, the IIPP standard also explicitly permits the use of employer and employee occupational safety and health committees to comply with the communication system requirement. To be in compliance, such a committee must:
- Meet regularly but not less than quarterly.
- Prepare and make available to affected employees written records of the safety and health issues discussed at the committee meetings, and maintained for review by the Division upon request.
- Review results of the periodic scheduled worksite inspections.
- Review investigations of occupational accidents and causes of incidents resulting in occupational injury, occupational illness or exposure to hazardous substances, and where appropriate, submits suggestions to management for the prevention of future incidents.
- Review investigations of alleged hazardous conditions brought to the attention of any committee member. When determined necessary by the committee, it may conduct its own inspection and investigation to assist in remedial solutions.
- Submit recommendations to assist in the evaluation of employee safety suggestions.
- Upon request of the Division, verifies abatement action taken by the employer to abate citations issued by the Division.
All employers and places of employment are required to establish and implement an effective COVID-19 Prevention Program (CPP) pursuant to an Emergency Temporary Standard in place for COVID-19 under California Code of Regulations, Title 8, Section 3205(c). This can be a separate document or within your IIPP.
For questions about Safety Committees, please contact firstname.lastname@example.org or (916) 722-5550.